• （有重點） "We've filled this position and are not accepting applications."(這項職務己經有適當人選，不再接受申請。) (因→果)
• （沒重點） "Unfortunately, the position you applied for has been filled and we are therefore no longer accepting applications."（很抱歉您應徵的職務目前己經有人選，因此我們不會再接受其他的應徵者)(果→因) 

2. 如何運用主動策略、被動策略
大部份時候用主動語態，主動句創造活力，比較一下這兩句：

• （主動→有活力）We like your ideas and will implement them next quarter.（我們喜歡你的想法，下一季前就會開始。）
• （被動→官樣）The ideas you proposed have been reviewed and found to be acceptable and appropriate. An implementation schedule has been developed with the goal of being completed by next month.（你提出來的想法已經被檢視過，我們發現它可行。會擬出執行計劃，以下一季開始執行為目標。）

想要淡化特定訊息時，策略性使用被動語態：

• （主動→自找麻煩）We haven’t repaired your car. 我們還沒有修您的車。
• （被動→淡化目標）Your car has not been repaired. 您的車還沒有修好。

3. 讓句子和句子之間產生關連
組織關聯性，是指讓每一句話或每一訊息之間產生關係。有組織，不管是口語或書寫溝通，就不會東一句、西一句，讀起來很零散。

• （缺乏關聯性）I appreciated the opportunity to speak with you yesterday, and I have revised the proposal.
• （有關聯性）I appreciated the opportunity to speak with you yesterday. Based on your advice, I have revised the proposal.（很感謝昨日有機會與您談話。根據你的建議，我們做了一些修改。）

4. 聽者導向，不要說者導向
很多人一開頭寫英文就是I、We或是my、our，感覺太本位，把I和We頭始的句子，改成you就對了。

• （說者導向）We know you’ll enjoy the many benefits of our new health care plan.　
• （聽者導向）Your new health care plan will benefit you in many ways.（新的健保方案會帶給你很大幫助。）

5. 不要重複數字
寫數字的基本原則是：

數字出現在句首、或數字小於10，拼出來。數字大於10，用阿拉伯數字。但有人習慣既拼字又用阿拉伯數字，顯得冗贅，不需如此。

（差）Thirteen (13) samples were collected. →不要重複數字。
（好）We collected 13 samples. 

（差）There are approximately six hundred people working in this company.
→超過10的數字用阿拉伯數字表現。
（好）There are approximately 600 people working in this company.

（差）500 people will show up in the conference. →句首的數字拼出來。
（好）Five hundred people will show up in the conference.